HOST SITEs & Sisterhood Circles
Thank you for your interest in becoming a Host Site or Sisterhood Circle Coordinator for Gathering Hope! Our purpose in launching these programs is to equip other individuals, groups, churches, or nonprofits with an avenue to support miscarriage & infant loss survivors in their local communities. When you become a Host Site or Sisterhood Circle Coordinator, you'll be able to maintain your focused efforts on the unique programming that you currently offer, while adding this meaningful and impactful experience for the women around you.
We’re excited to equip you with the necessities to host a Gathering in your area. We’ve done the legwork for you, which you’ll see reflected in the structure we’ve carefully created over the years.
I’m ready to learn more! What’s next?
Once you’ve reviewed the FAQ below and submitted your application, our team will schedule a Zoom call as part of the application process to help you decide which option is the best choice for you. During this call, we will answer any questions you may have about hosting a Gathering. Once your application is approved, you'll purchase your Host Site Kit or select your Sisterhood Circle package and start your journey to the Gathering! You can always send an email to info@gatheringhope.net or call our office with any questions prior to your application submission.
We are not currently accepting applications for host sites in Texas. As an alternative, consider bringing a group to DFW! Email us for Group Tickets.
“ It was an amazing day and I am so proud to be apart of this incredible event. ”
frequently asked questions:
Q: What’s my commitment level? Is this a Gathering Hope chapter or an event-based role?
A: Gathering Hope utilizes an event-based model, not an ongoing chapter system. As a Host Site or Sisterhood Circle, you’re offering a hybrid Gathering that coincides with our annual conference headquarters in Texas. It’s a powerful way to serve loss moms in your community without a long-term commitment. Many leaders love the Gathering experience and choose to host year after year.
Q: Do I need to purchase a Host Site Kit or Sisterhood Circle every year?
A: Yes, the fee is assessed every year. Hosting is approved on a year-by-year basis, through a signed Host Site/Sisterhood Circle agreement. Access to conference materials expires at the close of each Gathering and beyond your approved event, use of the Gathering Hope name, logo, or materials is not permitted.
Q: Is the Gathering a free event? Can we charge our guests to attend?
A: This is up to you. You will have a landing/registration page through the Gathering Hope website, but if you choose to charge, you will need to provide an avenue for payment.
Q: What requirements are there to host a Gathering or Sisterhood Circle?
A: You will need a venue that can accommodate the size of the Gathering you have in mind. You’ll also need a strong internet connection and a screen for viewing the livestream.
Q: How will people find my Gathering?
A: Host and Sisterhood Circle Sites have the option to have your registration link public through our page, or you can keep the link private, only sharing it with specific people that you want to invite.
Q: Can I host a Sisterhood Circle or Host Site event at a different time or on a different day?
A: Host Sites and Sisterhood Circles are held on the same day and time as the national Gathering Hope headquarters event. While we understand the desire for flexibility, it helps our team to provide consistent technology access and content delivery for everyone. More importantly, unifying as loss moms across the country (and sometimes the globe!) is part of what makes this event unique, powerful and meaningful for so many women.
Q: Can I create my own Gathering Hope items or materials, like apparel or guest gifts, for my event?
A: You're absolutely welcome to create your own swag or gift items for your guests. We love seeing each location’s creativity and personal touches! Using our curated items is completely optional. However, if you’d like to use the Gathering Hope name or logo, the annual Gathering theme or logo, or any of our branded designs, these must be ordered through our official Swag Shop. Additionally, all Host Site Kit content and branding are copyrighted and may not be reproduced or customized without written permission.
“This event is so needed for this area! So many mothers’ lives were forever changed, and I am so grateful for the opportunity to get to lead this event. Thank you for the opportunity!”
BECOME A SISTERHOOD CIRCLE COORDINATOR
Become a Sisterhood Circle Coordinator, where you will host loss moms in your home or other intimate venue. While Sisterhood Circles don’t include personal support or hands-on planning assistance from the Gathering Hope team, they’re thoughtfully designed to equip you with the essentials you need to bring loss moms together in a relaxed setting, with minimal setup required.
The starting package for Sisterhood Circle is $129 and gives you access to the following:
Livestream link for Session 1 worship & speaker session of the Gathering
A guide to the Gathering format & discussion guide
Landing page and a registration link for your Sisterhood Circle
Other packages are available with guest swag, apparel and more!
This option is exclusively available to those hosting 10 or fewer women, and it's a great fit for anyone who is new to hosting or someone who simply prefers to lead a smaller, more intimate group. If you anticipate more than 10 guests, you’ll need to register as a Host Site to ensure the appropriate level of support and resources for your event.
BECOME A HOST SITE COORDINATOR
Bring the Gathering experience to your local community by hosting a hybrid Gathering for loss moms in your area. You'll receive personal guidance and direct communication with our team for troubleshooting or planning along the way. Equipped with a digital Host Site Kit, branding and ongoing encouragement, you'll have all the tools you need to create a supportive and empowering environment right in your chosen venue. Host Sites create an interactive experience with the same authenticity, welcoming atmosphere, and attention to detail as our Texas conference site.
We highly recommend having a partner to walk with you through the planning process and can personally attest to how important it is to have someone by your side to ease the workload, spark creativity, and provide emotional support. This could be a trusted friend, fellow loss mom, or another volunteer who shares your heart for creating a safe, welcoming space for bereaved mothers.
The Host Site option is perfect for churches, organizations, or groups that want to bring a larger number of loss moms together. If you anticipate fewer than 11 attendees or are new to hosting a Gathering, you may want to consider starting with a Sisterhood Circle.
The $499 Host Site fee gives you access to the following:
Access to the Gathering Team for help as you plan
Digital Host Site Kit including a list of committees & training guide needed to host a successful Gathering
Livestream link for Session 1 worship & speaker session of the Gathering
Personalized landing page and a registration link for your Host Site
Gathering graphics & marketing material
Access to Pinterest mood board & decor ideas (Coming soon!)
Two Gathering t-shirts for Host Site Coordinators
Access to Gathering Hope Swag Shop
Payment plans are available, with an initial payment of $250 due on the day you register and a second payment of $250 due by September 1. Once your payment is received, your Digital Host Site Kit & registration page will be made active within 5 business days.
“One of our volunteers noted that all of the mama’s countenances seemed lighter as they were leaving! One mama was weeping in her car and struggling to come inside, but our volunteers encouraged her and brought her in. She was so grateful that she came!”
